USE CASE
Replace email attachments with one link
A share link replaces attachments and one-off transfers. The file stays in the library, stays current and leaves a record of who opened it.
The situation
Attachments hit size limits, land in spam, get forwarded to people who should not have them, and cannot be recalled or corrected. Separate transfer services expire on their own schedule and leave no shared history.
Who this is for
- Agencies
- Small businesses
- Marketing teams
- Freelancers
What happens, step by step
- 1
Put the files in a project in the library.
- 2
Create a share link and choose whether recipients may download, upload or comment.
- 3
Send the link in an email or message.
- 4
The recipient enters their email address and a one-time code. Nothing is installed.
- 5
They download single files or a zip of everything, and can comment on the link.
- 6
You see who opened and downloaded what, and can set an expiry or revoke the link.
Related use cases
-
Collect files back from clients through a share link
Let clients upload through the share link and review each file before it enters the library.
Read the use case: Collect files back from clients through a share link -
See what happened to a file you shared
See who opened, downloaded or uploaded through each share link.
Read the use case: See what happened to a file you shared -
Bring email attachments into the library
Forward attachments to the organisation's address and import the ones worth keeping.
Read the use case: Bring email attachments into the library